Essential maintenance – Disclosure and Barring Service systems


The DBS will be carrying out some essential maintenance work to their systems between 7am Sunday 22nd October and 7am Monday 23rd October. During this time the following online services may be unavailable:

• Online tracking of applications
• Update Service
• DBS Adult First Service
• Ordering of DBS application forms online

For registered bodies, you may also find that whilst you can submit applications as normal, you may not receive any acknowledgement responses or e-results, we would therefore advise that you avoid submitting applications during this time. Normal service is expected to resume after 7am on Monday 23rd October.

 

DBS Basic Disclosure Service


From 1 January 2018, the Disclosure and Barring Service (DBS) will be providing a Basic Disclosure service for England and Wales. This brings DBS into alignment with Disclosure Scotland (DS) and AccessNI (ANI) in offering the full suite of disclosure checks.  From this date, applications relating to England and Wales can no longer be submitted through Disclosure Scotland.

There will be minimal changes for applicants and managers with a few additional questions on the online application form and a slightly different ID verification process for managers. Tips on the system will help guide applicants and managers through this.

Final testing is underway and we anticipate a go live date within the next few weeks. Further information and confirmation of the go live date will be published here.

 

Christmas and New Year Opening Hours

 

Please be advised of our opening hours over the holiday period:

Monday 26th December – Closed

Tuesday 27th December – Closed

Wednesday 28th December – Closed

Thursday 29th December – 8:30am – 5:00pm

Friday 30th December – 8:30am – 5:00pm

Monday 2nd January – Closed

Tuesday 3rd January – 8:30am – 5:00pm

Please note that online services will remain open during these times, but phone lines and email service will be unavailable on the days we are closed.

 

We would also like to bring to your attention the DBS office opening hours during this time:

Monday 26th December – Closed

Tuesday 27th December – Closed

Wednesday 28th December – 8:00am – 6:00pm

Thursday 29th December – 8:00am – 6:00pm

Friday 30th December – 8:00am – 6:00pm

Monday 2nd January – Closed

Tuesday 3rd January – 8:00am – 6:00pm

A full list of the DBS’ opening hours over the Christmas period can be found on their website:

https://www.gov.uk/government/news/dbs-christmas- and-new- year-opening- hours-2016

Please note that the DBS online tracking will still be available during these times.

If you have any questions regarding our opening hours during the festive period please do not hesitate to give us a call on 03000 411114.  

 

DBS Delays Update


Latest DBS statistics show the performance of Surrey and the Metropolitan Police were given red status for 'concern' in the most recent Home Office data. The figures for the Met have begun to rise with 50% of their checks being completed within 14 days compared to 16% the previous month. We are currently awaiting a further update from the DBS regarding the recovery plan for the Metropolitan police.

The latest figures show improvements from the Kent police force, with 75% of their DBS checksbeing completed within the 14 day period.

If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

The statistics are updated each month and can be viewed online.

Date published 15th December 2016

 

System Maintenance – Sunday 14th August


Please be aware that there will be maintenance work carried out to the ID Verification section on the Employment Check Site from 6.30pm on Sunday 14th August for a period of approximately 1 hour. You may experience some interruptions if you are trying to complete ID verification whilst this work is taking place. This will not affect applicants completing their online application form.

 

DBS Delays Update


Latest statistics show that Kent police force have significantly improved figures, however 17 out of the 45 forces are missing the government target of completing 85% of applications within 14 days, according to Home Office data. The Met is currently struggling to clear a backlog of 80,000 cases, and are only completing 6% of checks within the 14 day period. If the police have to send an application back to the DBS with a query, the clock returns to zero and the 60 days starts again, so it is essential that all information is carefully checked before it is submitted to ensure your checks do not take longer than necessary. The statistics are updated each month and can be viewed here.

The DBS had planned to redeploy over 50 non-frontline police officers within the DBS Team until May 2016, along with agency workers, to support their extra staff. The Met blames a sharp increase in applications over the past two years and difficulty in recruiting and retaining the staff required to process them.We must wait to see if the effects of this support will be seen, as their target of July for their Recovery plan becomes closer.

If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

Date published 6th June 2016

 

System Maintenance - Sunday 12th June


Please be aware that there will be maintenance work carried out to the ID Verification section on the Employment Check Site from 6.30pm on Sunday 12th June for a period of approximately 1 hour. You may experience some interruptions if you are trying to complete ID verification whilst this work is taking place. This will not affect applicants completing their online application form.

DBS Delay Update


Latest DBS statistics show the performance of Dorset, the Metropolitan Police, South Yorkshire, and Thames Valley were again given red status for 'concern' in the most recent Home Office data. The figures for the Met have continued to fall with only 16% of their checks being completed within 14 days, taking them further from their target of 85%. These have continued to drop since June 2015, and we wait to see improvements following their Recovery plan soon. In contrast, the latest figures show vast improvements from the Kent police force, with 79% of their DBS checks being completed within the 14 day period. If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

The statistics are updated each month and can be viewed online.

Update to Police Force DBS Delays


DBS have released new figures showing the current statistics for local police forces. Kent and the Met police force are among those experiencing severe delays, with some applications taking up to 130 days to be processed. However, Kent are now out of the red status and into the amber with 61% of checks being completed within 14 days, bringing them closer to their target of 85%. The Met continues to struggle, with figures dropping from 21% to 18%. They are working closely with the DBS, and currently have a Recovery plan in place with the target set as June 2016. Local police force statistics are updated each month, and can be viewed online.

If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

System Maintenance - Sunday 28th February


Please be aware that there will be maintenance work carried out to the ID Verification section on the Employment Check Site from 9pm on Sunday 28th February for a period of approximately 1 hour. You may experience some interruptions if you are trying to complete ID verification whilst this work is taking place. This will not affect applicants completing their online application form.

Update to Police Force DBS Delays


The DBS have released further information regarding the current delays with the Metropolitan police and the recovery plans that have been put in place to combat these delays.

Applications have a 60 days escalation target and currently some applications are taking up to 120 days before the Met are starting to process them. The DBS have been working closely with the Met to help address these performance issues. The Met are recruiting more staff, and also training and deploying additional resource within the Disclosure Unit. They anticipate that these additional staff will improve productivity by 1,000 applications per week. The Met will also prioritise certain cases and escalating very urgent work where possible.

Although recovery plans are in place, the backlog of applications has continued to increase through December, and will only start to reduce through the upcoming months, with the end recovery target date July 2016. The police performance figures can be viewed to see how local police forces are performing against service level agreements.

If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

System Maintenance - Sunday 17th January


Please be aware that there will be maintenance work carried out to the ID Verification section on the Employment Check Site from 9pm on Sunday 17th January for a period of approximately 1 hour. You may experience some interruptions if you are trying to complete ID verification whilst this work is taking place. This will not affect applicants completing their online application form.

Christmas and New Year Opening Hours


Please be advised of the four days over the holiday period when our offices will be closed:-

Christmas Eve - Closed
Christmas Day - Closed
Monday 28th December - Closed
New Year’s Day - Closed

The online services will remain open during this time, but phone lines and email service will be closed. The employment check team will be here to answer all your queries on all other days from 08:30 – 17:00 as per usual.

We would also like to bring to your attention the DBS office opening hours during this time:

Christmas Eve – 8.00-16.00
Christmas Day - Closed
Monday 28th December - Closed
New Year’s Day – Closed

A full list of the DBS’ opening hours over the Christmas period can be found on their website:
https://www.gov.uk/government/news/dbs-christmas-opening-times

Please note that the Employment Check system and DBS online tracking will still be accessible at all times.

Police Force Delays



The DBS have today released a statement to confirm that the Metropolitan Police are currently working outside of their 60 day escalation target. Therefore, you may experience some delays with DBS checks for those that have lived in the London area.

These delays are due to a number of issues with their staffing levels, and their relocation from New Scotland Yard. They have also noticed an increase in the number of applications within the London area, which is causing delays in processing times.

The DBS are currently working closely with the Met to help them improve performance and hope to improve the situation as soon as possible. The Met has a recovery plan in place which includes recruiting more staff, prioritising certain cases and escalating very urgent work where possible. If you wish to read the statement released by the DBS click here. If you have any questions or would like further clarification please contact us via email at employment.check@kent.gov.uk or call us on 03000 411 110.

System Maintenance - Sunday 9th August


Please be aware that there will be maintenance work carried out to the ID Verification section on the Employment Check Site from 6.30pm on Sunday 9th August for a period of up to 3 hours. You may experience some interruptions if you are trying to complete ID verification whilst this work is taking place. This will not affect applicants completing their online application form.

Police Disclosure Unit Performance


The latest dataset released by the DBS shows how police disclosure units are performing against their service level agreements - https://www.gov.uk/government/statistics/dbs-dataset-5-police-disclosure-unit-performance

Worth bearing in mind if you have any checks that are delayed, you can see if any address the applicant has listed falls under a police force who are experiencing difficulties. Currently the Met, Dorset, Thames Valley and West Midlands forces are not meeting their targets and the DBS are working with them to help improve the situation.

Mandatory DVLA ID Changes


From 8th June 2015 the DBS will be amending their ID guidance as a result of DVLA ceasing to issue a counter part to the UK driving licence. As a result the following mandatory amendments will be made to ID Verification on Employmentcheck. These changes will be available to use on the morning of 05/06/2015.

Currently

Changing to

Group 1

Current driving licence Photo card with Counterpart (UK/Isle of Man/Channel Islands and EU)

Current Driving Licence Photo card (UK/Isle of Man/Channel Islands and EU)

 

Group 2a

Current Driving Licence photo card without Counterpart

(All Countries)

Current Driving Licence Photo card (All other countries)

Old Style Paper Driver Licence (UK and Channel Islands)

Old Style Paper Driving License (UK/Isle Of Man/Channel Islands and EU)

 

As previously, only one valid driving license may be selected at any time out of the three above options. Selecting one of the above options will grey out the other two.

DBS Applications – ID Verification Update – Amendment

 

Please be advised that the DVLA have decided to postpone their planned changes to the way they issue UK Driving Licences. The proposed change of no longer issuing a paper counterpart to a UK photocard driving licence will now be introduced later this year. In the meantime please revert back to the old way of processing a driving licence as valid ID. The Employment Check website has been changed accordingly.

If you have any queries please contact the Employment Check Team at employment.check@kent.gov.uk or call 03000 41 11 10.

Christmas and New Year Opening Hours

 

Please be advised of the four days over the holiday period when our offices will be closed:-

Christmas Eve - Closed
Christmas Day - Closed
Boxing Day - Closed
New Years Day - Closed

The online services will remain open during this time, but phone lines and email service will be closed.
The employment check team will be here to answer all your queries on all other days from 08:30 – 17:00 as per usual.

We would also like to bring to your attention the DBS office opening hours during that time

https://www.gov.uk/government/news/christmas-and-new-year-opening-hours--2


Please note that the DBS online tracking and update service will still be accessible at all times.


ID Verification Update



Please be advised that from January 2015 the DVLA will no longer be issuing the paper counterpart to a photocard driving licence.

What this means for checking ID with a UK driving licence from January 2015:-

  • A photocard driving licence, with or without the paper counterpart, will be accepted as a valid form of ID in Group 1. This applies to all photocard driving licences, regardless of when they were issued.
  • All current old paper style UK driving licences are still valid forms of ID for Group 2a, this remains the same as before.



Please note that as these changes are not due to happen until 2015, both the DBS and KCC guidelines and systems will not show these changes until then. In the meantime please continue to verify UK driving licence ID in the normal way.

If you have any queries please contact the Employment Check team at employment.check@kent.gov.uk or call 03000 411 110.

E-Bulk Availability

 

Please be aware that E-Bulk will be temporarily unavailable due to essential upgrade work on the host infrastructure by the Ministry of Justice (MoJ). The work is taking place from Friday 22nd August – Monday 25th August (inclusive). During this time we will be unable to submit any applications via e-bulk and we will not receive notification of results from the DBS.

We understand that this will cause some interruptions and apologise for any inconvenience that this may cause.

If you have any questions or would like further clarification please contact us via employment.check@kent.gov.uk or call us on 03000 411116.

 

DBS Update Service



The DBS have extended the amount of time that an individual can join the Update Service with their DBS certificate. Previously this was 14 days but now an individual will have 19 days from the issue date printed on their certificate to join the DBS update service.

For further information on how to join the update service, please visit https://www.gov.uk/dbs-update-service

Changes to identity checking guidelines



The DBS have made changes to some of the list of acceptable ID that can be used to verify an individual’s Identity. From the 1st July Adoption Certificates are to be treated the same as an original birth certificate, and an EU driving licence is to be treated the same as a UK driving licence. Therefore both documents will now become Group 1 ID documents. The Employment Check system will be updated to reflect these changes.

Legal Definition of ‘work with children’



Changes were made recently to existing legislation to provide a legal definition of ‘work with children’ These changes consolidate the existing prescribed purposes (a role or activity set out in Police Act regulations which provides eligibility for Enhanced criminal records checks to be submitted) relating to working with children, and bring them together into a single prescribed purpose called ‘work with children’. This allows for Enhanced criminal records checks to be made.

It gives more clarity – for example it includes a reference to special guardians, who although previously eligible for enhanced criminal record checks courtesy of the role, had not been previously named. As with a prospective adopter, this would also include any persons aged 18 or over living in the same household as the special guardian.

For further information and to view a summary of the new prescribed purposes, please visit

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/311610/DBSN_May_2014.pdf

Office Move

 

We will shortly be moving offices and changing our contact numbers.  From the 10th April should you need to contact the team you will need to call us on our new number 0300 041 1116.  Any post should be sent to our new offices at the address below:

30 Kings Hill Avenue
Kings Hill
West Malling

Our email address will not be changing and you can still contact us at employment.check@kent.gov.uk    

Changes to rehabilitation periods

 

Reforms to reduce the time offenders need to disclose details of low level convictions were introduced on 10th March. Offenders will still have to declare previous convictions when applying for roles working with children or vulnerable adults in sensitive workplaces, such as schools or hospitals.

The purpose of the reforms is to help the way offenders are rehabilitated in the community and get back into work. As part of the reforms changes will be made to the way rehabilitation periods are set for offenders. Rehabilitation periods will now comprise of the period of the sentence plus and additional specified period. Rehabilitation periods will continue to be halved for individuals who were under the age of 18 at the date of conviction.

For more information and the view the new rehabilitation periods, please visit

https://www.gov.uk/government/news/reforms-to-help-reduce-reoffending-come-into-force

Police Force Delays

 

During June 2013 a number of significant changes were introduced to DBS procedures including the filtering or old and minor convictions and the update service which also included the need to include a workforce on DBS applications.  Following these changes some of the countries police forces have experienced a backlog in clearing applications within their usual processing timescales. 

This has led to delays with some applications and we are currently experiencing 8 to 9 days average turnaround times for certificates to be issued.  Please be assured that the DBS are working with the affected police forces to reduce the time that applications spend on their systems.  It is expected that the affected police forces will begin to recover over the next few months. 

For the latest information about these delays please visit the DBS website and open the ‘Police Performance 2013’ document. If you have any questions or would like further clarification please contact us via employment.check@kent.gov.uk or call us on 01622 605525.

Server Maintenance Work

 

Please be aware that there will be maintenance work carried out on the Employment Check Site from 5pm on Thursday 3rd October. You may experience some interruptions whilst this work is taking place.

DBS - Update Service

 

On the 17th June 2013 the DBS introduced a new Update Service allowing individuals to have their criminal record check kept up to date.  Applicants can choose to subscribe to the service up to 14 days after they have received their disclosure certificate enabling them to take their certificate with them from role to role within the same workforce.

For further information on the Update Service please click here.

Important Changes to Disclosure Certificates from 17th June

 

To coincide with the launch of the Update Service the DBS will no longer issue disclosure certificates to the registered body. Applicants will continue to be sent their disclosure certificate as they currently do. The current method of notification of results will continue except that employers will need to view the applicant’s certificate in cases where there is information.

We will be running daily reports to pick up individuals that have additional information on their disclosure certificates and informing the nominated contacts. We will no longer have any details about the information on the certificate, therefore as part of your recruitment process, we advise that you meet with the individual as soon as possible to view and discuss the content of the certificate before reaching a recruitment decision.

To ensure the applicant’s certificate is genuine there are security features that you can check:

  • A crown seal watermark is repeated down the right hand side of the certificate, this is visible on both sides of the surface when held up to the light.
  • The word “Disclosure” is printed on the background of the certificate in a wave-like pattern on both sides of the certificate. On the reverse side the pattern’s colour alternates between blue and green.
  • Ink and paper change colour when wet

We can offer advice and guidance on how to deal with disclosures you receive with additional information. We can also support your decision making process by providing the use of a risk assessment tool.

For further information call us on 01622 605525 or email employment.check@kent.gov.uk to discuss your requirements.

Disclosures with Additional Information

 

If you have received a disclosure with additional information and are unsure how to proceed we can help. The Employment Check Team now offers advice and guidance on how to manage disclosures with additional information. We can also support your decision making process through the use of our risk assessment tool.

For further information call us on 01622 605525 or email employment.check@kent.gov.uk to discuss your requirements.

DBS External ID Validation Changes from 11th January 2013

 

As part of the revised DBS identification checking guidelines which applied to all applications from 1st September 2012, the DBS introduced a new three route process for ID verification. This aimed to strengthen and improve public protection by making it more difficult for individuals to conceal previous criminal records by changing their name and concealing undeclared name changes.

As part of Route Two, it is a DBS requirement that the Registered Body endeavours to undertake a HMG Level 2 (Remote) Identity Check through a DBS-approved external provider.

KCC contracted Experian to provide external ID validation services, initially through access to their ID checking portal for a number of responsible individuals within Registered Bodies using the employmentcheck system.

We are delighted to announce that the employmentcheck system has now been fully integrated with the Experian checking service. This means that you no longer have to manually request an external check but can undertake an external ID Validation Check on your applicant at the same time you complete the ID Verification.

CRIMINAL RECORDS BUREAU WILL MERGE WITH THE INDEPENDENT SAFEGUARDING AUTHORITY FROM DECEMBER 2012

 

From 01 December 2012 the work of the CRB and of the ISA will be merged into a single, new Non-Departmental Public Body. This will be called the Disclosure and Barring Service (DBS). The DBS will carry out the CRB’s and ISA’s functions, so this will not represent a change to the services which KCC receive – it just means that they will provide a seamless service by combining the criminal records and barring functions.

There will be a re branding exercise whereby a DBS logo will be introduced. There will also be some small changes to the paper application form and some of the language that is used, plus new style DBS certificates will be issued for all completed checks.

We will make some minor changes to the Employment Check website but this will not change how you complete or verify an application.

Please be assured that our service to you will not be affected and we are on hand to answer any questions or queries you may have.

Employment Check Team – 01622 605666 or employment.check@kent.gov.uk

Further legislative changes will come into force during 2013 and 2014 and these changes will be communicated to you in advance.

GUIDANCE REGARDING CHANGES TO THE IDENTITY CHECKING PROCESS FROM 1ST SEPTEMBER- 31/08/12

 

The Employmentcheck.org.uk system will be updated to comply with the Criminal Record Bureau's revised and enhanced identification checking guidelines. The changes will be reflected on the system on 1st September 2012. From this date you will need to follow the new three route process using the updated List of Valid ID Documents (full list below)

The new guidelines will make it more difficult for individuals to conceal previous criminal records by changing their name and are part of an ongoing process to enable easier detection of undeclared changes of name in future.

As part of the changes, 21 documents have been withdrawn from the list of valid ID documents, and a new three route process introduced by which ID verifiers should check an applicant's identity.

The Employmentcheck Team will be available for advice and support. Contact details can be found on the the Let Us Help page.

To complete ID Verification you will need to follow the three routes as outlined below:

 

 

Required Document

Additional Required Documents

Additional Requirement

Route  One

1 document from Group 1

2 documents from group 1, 2a or 2b

One of which must verify current address

 

 

Route Two

1 document from Group 2a

2 documents from group 2a or 2b

One of which must verify current address 

 

External ID Validation check

Route Three

Birth Certificate

(UK and Channel Islands only)

 

4 documents from group 2 comprising of

1 document from group 2a plus

3 documents from group 2a or 2b

 

 

 

 

Route 1

All applicants must initially be considered for Route One.

(NOTE All Non-EEA Nationals should be validated via Route One only.)

If the applicant cannot produce a Group 1 document then go to Route Two.

Route Two

You will need to contact the Employmentcheck Team who will then complete the external ID validation to check the applicant against their records to establish the applicant's name and living history footprint.

If you have endeavoured to use Route Two, but have been unable to validate the applicant's identity successfully, you may consider proceeding to Route Three.

Route Three

You must have exhausted Route One and should have endeavoured to have accessed an external validation check (Route Two) before you consider processing them via Route Three.

If the applicant fails to product the required document set at Route Three, they will need to be sent for fingerprinting by the Police. This may add delay into the overall application process.

Should you still be unable to validate the applicant's identity using Routes One, Two or Three, then you should contact the Employmentcheck Team who will send out a hardcopy form. The applicant will then need to be sent for fingerprinting by the Police, which you should be aware is likely to cause delay to the CRB application process and subsequently to your recruitment processes.

Applicants who are unable to provide the required documents will then be asked to give their consent to have their fingerprints taken in line with the current procedure. You should be aware that this will require attendance by the applicant at a Police Station at an appointed time, and may add delay into the overall application process.

List of Valid Identity Documents

 

Group 1 - Primary Trusted Identity Credentials

  • Current valid Passport
  • Biometric Residence Permit (UK)
  • Current Driving Licence (UK) (Full or provisional) Isle of Man/Channel Islands; Photo card only (a photo card is only valid if the individual presents it with the associated counterpart licence; except Jersey)
  • Birth Certificate (UK and Channel Islands) - issued at the time of birth; Full or short form acceptable including those issued by UK authorities overseas, such as Embassies, High Commissions and HM Forces

Group 2a - Trusted Government/State Issued Documents

  • Current UK Driving licence (old style paper version)
  • Current Non-UK Photo Driving Licence (valid for up to 12 months from the date the applicant entered the UK)
  • Birth Certificate (UK and Channel Islands) - (issued after the time of birth by the General Register Office/relevant authority i.e. Registrars - Photocopies are not acceptable)
  • Marriage/Civil Partnership Certificate (UK and Channel Islands)
  • Adoption Certificate (UK and Channel Islands)
  • HM Forces ID Card (UK)
  • Fire Arms Licence (UK; Channel Islands and Isle of Man)

Group 2b - Financial/Social History Documents

  • Mortgage Statement (UK or EEA)** (Non-EEA statements must not be accepted)
  • Bank/Building Society Statement (UK or EEA)* (Non-EEA statements must not be accepted)
  • Bank/Building Society Account Opening Confirmation Letter (UK)
  • Credit Card Statement (UK or EEA)* (Non-EEA statements must not be accepted)
  • Financial Statement** - e.g. pension, endowment, ISA (UK)
  • P45/P60 Statement** (UK & Channel Islands)
  • Council Tax Statement (UK & Channel Islands)**
  • Work Permit/Visa (UK) (UK Residence Permit) (valid up to expiry date)
  • Letter of Sponsorship from future employment provider (Non-UK/Non-EEA only - valid only for applicants residing outside of the UK at time of application)
  • Utility Bill (UK)* - Not Mobile Telephone
  • Benefit Statement* - e.g. Child Allowance, Pension
  • A document from Central/Local Government/ Government Agency/ Local Authority giving entitlement (UK & Channel Islands)* - e.g. from the Department for Work and Pensions, the Employment Service, Customs & Revenue, Job Centre, Job Centre Plus, Social Security
  • EU National ID Card
  • Cards carrying the PASS accreditation logo (UK and Channel Islands)
  • Letter from Head Teacher or College Principal (16 to 19 year olds in full time education - only used in exceptional circumstances when all other documents have been exhausted)

Please note:

If a document in the List of Valid Identity Documents is:

  • denoted with * - it should be less than three months old
  • denoted with ** - it should be issued within the past 12 months
  • not denoted - it can be more than 12 months old.

UPDATE - CHANGES TO THE IDENTITY CHECKING PROCESS - 14/08/12

 

Following our earlier update that the CRB are introducing new identification checking guidelines we would like to assure you that we are on track to implement the new process by the CRB's deadline of 31st August 2012. Confirmation of the final implementation date will be emailed to all ID Verifiers.

Full guidlines will be published on this page prior to implementation and the Employmentcheck Team will be available to support and assist you. Contact details can be found on the Let Us Help page.

IMPORTANT CHANGES TO CRB IDENTITY CHECKING - 18/07/12


The CRB are changing the Identity Checking Process for employers.

The CRB are introducing new identification checking guidelines in order to strengthen and improve public protection. The changes will make it more difficult for individuals to conceal previous criminal records by changing their name and are part of an on-going process to enable easier detection of undeclared changes of name in the future.

The main bulk of the guidance will remain unchanged however 21 documents from the List of Valid ID Documents are to be withdrawn and a new 3 route process introduced to verify an applicant’s identity.

If an applicant’s identity cannot be validated through documents permitted in Route 1 then it will need to be progressed via Route 2. A key facet of Route 2 will be an ID validation check by an approved specialist organisation. If an applicant doesn’t pass Route 2 then they will move to Route 3.

We are awaiting the final details of the process from the CRB and on receipt we will publish on this page:


• New guidelines for ID verifiers and applicants including an updated list of acceptable documents.
• An implementation date for changes to the ID validation section of our Employmentcheck system.

In addition the Employmentcheck Team will be available for advice and support. Contact details can be found on the Let Us Help page.

The deadline for implementation of the new process is the 31 August 2012 and so we are working closely with the National CRB to ensure that meet this date.